7 Best Electronic Signature Software Tools for Businesses in 2025

Introduction

​In 2025, many businesses are moving away from paper documents Instead, they use electronic signature software to sign documents online. This change helps save time and money.​

A report by MarketsandMarkets shows that the e-signature market is expected to grow from $9.93 billion in 2024 to $70.24 billion by 2030. When you are using electronic signatures, it also makes documents more secure.

They help protect against fraud and ensure that only the right people can sign.​ Many companies now prefer to sign documents online because it’s faster and safer.

With the right e-sign app, you can sign contracts, agreements, and forms from anywhere.​ In this article, we’ll explore the top electronic signature software options for businesses in 2025. You’ll learn about their features, benefits, and how they can help your business.

Real Problems Businesses Face With Traditional Signing

You know how annoying it is when you need to print something just to sign it. Then you scan it again and email it back, so that takes too much time.

Sometimes, papers get lost or someone signs in the wrong place. This causes mistakes that can slow down deals or create legal problems.

If two or more people need to sign, it’s become even more harder. You wait for each person to sign and send it back, one by one.

This is not a good way to work, especially when time matters. That’s why more people are now using smart e-sign apps.

With the best electronic signature software, you can sign documents online in minutes. No paper, no waiting, just a smooth and fast process.

What Makes a Great Electronic Signature Tool in 2025?

If you want to know how to choose the best electronic signature software, start with features that save time. A good tool suggests where to sign and fills out simple info using AI, as it should also keep your data very safe.

Some tools use strong tech like blockchain to make sure no one can change your documents without permission. Make sure the software works on all your devices.

You should be able to sign from your phone, laptop, or tablet, no matter where you are. The tool must follow the rules in your country and around the world; you can look for names like GDPR, ESIGN, UETA, and eIDAS in the software’s details.

A great e sign app makes signing documents fast, safe, and easy. If it can do all these things, it’s ready for 2025 and beyond.

7 Best Electronic Signature Software Tools

Comparison Snapshot: Who Should Use What?

Here’s a quick look at the 7 best electronic signature software tools. We’ve compared price, features, and compliance. You’ll also see which tool works best for each use case.

DocuSign

DocuSign is a popular e-signature app used by many big companies. It helps people sign documents online quickly and safely, and you can use it on your phone or computer.

Key Features:

• AI tools help manage contracts faster
• Works with over 350 apps like Salesforce
• Follows global rules like GDPR and eIDAS

Pros:

• Easy to use with strong security
• Great for teams needing many signatures

Cons:

• Some features are only in higher-priced plans
• Not the best tool for making documents from scratch

Adobe Sign

Adobe Sign is part of Adobe’s tools, like PDF and Acrobat. It works well for teams already using other Adobe apps, you can sign or send papers online in minutes.

Key Features:

• Works well with Microsoft and Adobe products
• AI can help explain complex parts of contracts
• Meets e-sign laws around the world

Pros:

• Easy to use on desktop or mobile
• Safe and trusted by many businesses

Cons:

• Not many design options for customizing
• Some features cost extra

PandaDoc

PandaDoc is great for people who want to design and send documents that look professional. You can also add videos, price tables and take payments directly.

Key Features:

• Drag and drop builder to make documents
• Chat and comment tools for teams
• Connects with CRMs and payment apps

Pros:

• Helps you build and sign documents in one place
• Great for teams that sell services

Cons:

• Too many tools if you only want to sign files
• Takes time to learn all features

HelloSign (Dropbox Sign)

HelloSign is now part of Dropbox and is good for simple signing jobs. It’s clean, easy, and works well if you already use Dropbox.

Key Features:

• Simple signing for contracts and forms
• Connects easily with Dropbox
• Follows HIPAA and other rules

Pros:

• Very easy to use
• Safe for healthcare and legal teams

Cons:

• Not good for complex sign flows
• Doesn’t offer many app connections

SignNow

SignNow helps small and large businesses send and sign documents quickly. It also works offline, so you can use it without the internet.

Key Features:

• Custom signing steps and email reminders
• Works with many cloud apps
• Lets you sign even without Wi-Fi

Pros:

• Easy and safe to use
• Cheaper than some big-name tools

Cons:

• Takes time to learn advanced tools
• Few branding options

Zoho Sign

Zoho Sign is made for teams already using Zoho tools like Zoho CRM or Mail. It keeps everything connected in one place.

Key Features:

• Sends to many people at once
• Works with all other Zoho apps
• Follows rules like eIDAS and ESIGN

Pros:

• Budget-friendly and safe
• Easy for small and growing businesses

Cons:

• Not much room to style documents
• Fewer advanced tools than others

SignEasy

SignEasy is perfect for small teams or solo users who want fast and simple signing. It works smoothly on phones and tablets.

Key Features:

• Clean and fast mobile app
• Connects to Dropbox, Google Drive
• Sends reminders to signers

Pros:

• Easy setup and use
• Great for teams on the go

Cons:

• Not built for heavy or complex use
• Limited tools for managing large teams

How Businesses Are Using E-Sign Apps to Save Time and Close Deals

A small SaaS startup used to send contracts by email and wait for printing, signing, and scanning, so it took many days. After switching to an e sign app, they could sign documents online in minutes, and their contract approval time dropped by 60%.

A real estate team started using digital signatures during client meetings. This helped them close deals 40% faster and reduce paperwork mistakes.

Even a growing HR agency saw results. They moved onboarding paperwork to an electronic signature software and saved 10 hours each week.

These businesses didn’t just get faster they also looked more professional, kept records safer, and made work easier for everyone.

Read more: 10 Best AI Text Generators of 2025

Final Thoughts: Which E-Sign App Fits Your Workflow in 2025?

You can choose the best electronic signature software depending on what matters most to you. If security is your top need, DocuSign and Adobe Sign lead the pack with strong protection and global compliance.

If you want something easy to use, HelloSign and SignEasy are simple and clean. Working with a tight budget? SignNow and Zoho Sign give you strong features at a lower cost.

For fast-growing teams that send lots of documents, PandaDoc helps you scale while keeping contracts organized. If you handle 50 or more documents each month, trying a powerful e-sign app like DocuSign is a no-brainer.

Not sure what fits best? Try 2 or 3 free trials. You’ll find what works for your team without spending upfront.

FAQs (Frequently Asked Questions)